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Criteria and Process for Accreditation /Reaccreditation as a Safe Community

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Accreditation Process Comparison Pan Pacific and International.pdf Accreditation Process Comparison Pan Pacific and International.pdf
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Flow Chart Reaccreditation Process Pan Pacific & New Zealand SC.pdf Flow Chart Reaccreditation Process Pan Pacific & New Zealand SC.pdf
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Safe Communities is a World Health Organisation (WHO) concept that recognises safety as "a universal concern and a responsibility for all". This approach to safety promotion and injury prevention encourages greater cooperation and collaboration between non-government organisations, the business sector, central and local government agencies, and creatively mobilises local community members to action. WHO Safe Communities model creates an infrastructure in local communities for addressing injury prevention initiatives through the building of local partnerships. It is a programme that was initiated in Sweden by the WHO Collaborating Centre on Community Safety Promotion  at the Karolinska Institute for Social Medicine  (www.phs.ki.se/csp).  SCFNZ is an International Support Centre for the WHO CCCSP and works collaboratively with other key stakeholders to further support the development of injury prevention and safety promotion.  It provides support for the Safe Community Accreditation Programme and an opportunity for all relevant stakeholders to increase collaboration and action on injury/crime prevention and safety promotion.


Comparison Pan/Pacific/ International Safe Community


Pan Pacific/New Zealand Safe Community

International Safe Community

Overview

 Contact SCFNZ for guidance and support.

 Become familiar with the Pan Pacific/New Zealand Safe Community indicators.

  • Submit a Letter of Intent to SCFNZ.
  • SCFNZ will invoice the community for entire process and appoint a key contact person.
  • Submit your draft documentation to SCFNZ.
  • Feedback will be provided on draft within 14 working days.
  • Submit final application document.
  • Receive feedback on your application from the SCFNZ team of reviewers.
  • Host a site visit to demonstration community safety efforts for the Certifier/Review Team.
  • Conduct a ceremony celebrating your official accreditation.

  • Contact the SCFNZ for guidance and support.
  • Become familiar with the International Safe Community Accreditation indicators.
  • Submit a Letter of Intent to the WHO Collaborating Centre on Community Safety Promotion (WHO CCCSP) with copy to SCFNZ.
  •  Upon receipt of an invoice, pay the WHO CCCSP International application fee.
  •  Submit your application using Form A and internet application using Form B to the WHO CCCSP.
  • Receive feedback on your application from the WHO CCCSP appointed Certifiers.
  •  Facilitate a site visit by one Certifier appointed by the WHO CCCSP. Certifier is appointed from a different country than the applicant.
  • Conduct a ceremony celebrating your official accreditation.

Accreditation Requirements

Communities seeking Pan Pacific/New Zealand accreditation must meet the following six indicators based on the WHO Safe Community model and adapted for Pan Pacific/New Zealand:

1.       Leadership and Collaboration: Demonstration of leadership by a coalition or group focused on improving community safety.

2.       Programme Reach: The range and reach of community safety programmes operating throughout your community/region, including an indication of the extent to which they are based on proven or promising intervention strategies.

3.       Priority Setting: Demonstration of programmes that target and promote safety for high risk/vulnerable groups and environments.

4.       Data Analysis and Strategic Alignment: Analysis of available safety (injury, crime, violence and safety perception) data for your community/region and how they align with established national/regional priorities and action plans.

5.       Evaluation: Outline of expected impacts and how they are being measured or evaluated.

6.       Communication and Networking:

Demonstration of community engagement with relevant sectors of your community/region and on-going participation in local, national and Pan Pacific Safe Communities Networks is required.

Communities seeking international accreditation must meet the following seven indicators established by the WHO CCCSP:

1.       An infrastructure based on partnership and collaboration, governed by a cross-sector group that is responsible for safety promotion in their community.

2.       Long-­‐term, sustainable programs covering both genders and all ages, environments, situations.

3.       Programs that target high-­‐risk groups and environments and programs that promote safety for vulnerable groups.

4.       Programs that are based on the available evidence.

5.       Programs that document the frequency and causes of injuries.

6.       Evaluate measures to assess programs, processes and the effects of change.

7.       Participate in national and international Safe Communities’ networks.

Any questions about the application or the process, please email contact@scfnz.org or phone (09) 488 7601

Any questions about the application or the process should be directed to WHO CCCSP, email moa.sundstrom@ki.se.

Step 1: Letter of Intent

Send your Letter of Intent to the SCFNZ.  The letter must be signed by either the Chair of your coalition/trust/leadership group or Mayor (or similar function) and contain the following information:

·         Name of community

·         Key contact person (name, title, address, email, phone number)

·         Name and address of lead organisation, SCFNZ will then invoice the lead organisation for the fee of $NZ 2000.

Send your Letter of Intent to the WHO CCCSP. Upon receiving the Letter of Intent, a community will receive an invoice from the WHO CCCSP. The WHO CCCSP administration fee (see below for additional Certifier fees) for international designation is €1000 Euros ($NZ 1500 approx). The letter must be signed by the Mayor  and contain the following information:

·         Name of community

·         Contact persons (name, title, address, email, phone number), address of lead organisation and ABN number
The letter should be sent at least 6 months before the planned accreditation.

Applicants should:

1.       Email the letter of intent, to  coggan@scfnz.org.

2.     Mail the letter of intent to:
Director
Safe Communities Foundation NZ
PO Box 331399, Takapuna, Auckland 0740.

Applicants should:

1.       Email the letter of intent, addressed to WHO CCCSP, to  moa.sundstrom@ki.se.

2.       Please include the Invoice address and ABN number. An invoice with the registration fee (€1000 EUR) will be sent to the community.

Step 2:  Application

A written application describing your community’s safety efforts is required based around six key indicators.

Work with  your appointed key contact person and see examples and more resources online at www.safecommunities.org.nz

A standard format is used to answer questions designed to outline how your community meets the seven indicators (Form A). In addition, a separate Internet Application (Form B) is required.

Application

Internet application

International guidelines

Any questions about the application or process, email: contact@scfnz.org

Any questions about the application or process, please email either moa.sundstrom@ki.se. or the appointed International Certifier directly.

Step 3: Site Visit

After reviewing your application, SCFNZ will appointed reviewers and schedule a site visit with the community. The site visit is an opportunity to highlight your community and its safety promotion and injury/crime prevention initiatives.  As the SCFNZ review team often include representatives from Government Agencies site visits provide a good opportunity to also highlight how local initiatives align with government priorities as well as highlighting any particular challenges faced at local operational levels.

After reviewing your application, one WHO CCCSP appointed Certifier will schedule a site visit with the community. The site visit is an opportunity to highlight your community and its safety promotion and injury prevention programs.

Step 4: Accreditation Ceremony

Celebrate Your Success!

An SCFNZ Certifier will lead the accreditation ceremony. With Pan Pacific/New Zealand accreditation, you are a member of the Pan Pacific Safe Communities Network, which includes all Safe Communities in the United States, Canada, Australia and New Zealand.

The Pan Pacific Safe Community Network is a regional network of the International Safe Community Network.

Celebrate Your Success!

Your WHO CCCSP appointed Certifier will lead the designation ceremony.

An SCFNZ representative will also attend.

With international accreditation, your community is a member of the International Safe Communities Network and the Pan Pacific Safe Communities Network.

Fees

Application fee of $2,000 -­‐   paid to the SCFNZ -­‐   includes:

1.      SCFNZ’s oversight of the accreditation process.

2.       The professional services of a team of Certifiers/Reviewers.

3.       Attendance by a minimum of 3 Peer Reviewers/Certifiers at the site visit and attendance at the Accreditation Ceremony.  Depending on the outcome of the review process and following consultation with the community it may be possible to undertake a joint Demonstration Visit/Accreditation Ceremony.

4.       At the Accreditation Ceremony, a Certificate of Agreement, Plaque and Flag will be provided, which is included in the $NZ2000 Accreditation Fee.

Application fee of 1000 EURO – paid to the WHO CCCSP.

Additionally, communities are responsible for:

1.       The fee for service (hourly) costs of one Certifier and one Co-­‐Certifier for application review. Travel time from the Certifier’s country/city of origin will also be charged at an hourly rate.

2.       Travel and accommodation expenses for one international Certifier for the site visit. Travel expenses are from the Certifier’s country/city of origin (international flight travel).

3.       Travel, for one Certifier, accommodation, and other direct costs associated with the accreditation ceremony (flag, plaque, agreement). Travel expenses are from the Certifier’s country/city of origin.

Example

For a New Zealand community using an Australian Certifier. (Please note that the WHO CCCSP assigns Certifiers for each accreditation. Therefore it cannot  be assumed that the Certifier will be from Australia and the travel costs will need to increase accordingly).  

These costs are a guide only:

·         WHO CCCSP Fee (€1000) $NZ1500 (approx.)

·         Certifier­‐ 8 hr/day x 5 days equates to 40 hours at $NZ100/hour­‐   $NZ 4000

·         Co-­‐Certifier 5 hr x $NZ100/ hr -­‐   $NZ500

·         Travel from Australian to New Zealand to community -­‐$NZ 3000 (approx.)

·         Accommodation & Meals-­‐ 5 nights (3 for site visit, 2 for designation) -­‐   $NZ 1500 (approx.)

·         Cost of plaque, flag, certificate, printing letters -­‐      $NZ 600

TOTAL = $NZ 11,100 plus the additional costs that the community incurs in hosting both the site visit and accreditation ceremony.

Note: SCFNZ does not charge any additional fees or recovery of costs associated with attending ISC site visits and accreditation ceremonies.

Any questions about accreditation, please email:

contact@scfnz.org or phone (09) 4887601

Any email either moa.sundstrom@ki.se. or the appointed International Certifier directly.

Requirements

After Five Years -­‐  the Re-­‐accreditation Process:

Communities are required to submit applications for re-­‐ accreditation five years after their entry to the network. While the information contained within the application changes, the requirements and steps are the same for both accreditation and re-accreditation. An SCFNZ representative is available to provide additional information.

Annual Reports: Communities that are part of the New Zealand/Pan Pacific Safe Communities Network are required to submit an Annual Report. Directions for the completion of the Annual Report will be communicated to members by SCFNZ.

Annual Safe Communities New Zealand National Forum: Communities that are part of the New Zealand/Pan Pacific Safe Communities Network are strongly encouraged to send at least one representative from the community to attend the annual Safe Communities national forum held in middle of every year.

After Five Years -­‐   the Re-­‐accreditation Process:

Communities are required to submit applications for re-­‐designation five years after their entry to the network. Communities seek re-accreditation follow the same process as those seeking accreditation. The first step is a Letter of intent sent from the Mayor of the Community to the WHO CCCSP within five years. If the Letter of Intent is not received, the community -­‐as is the procedure now-­‐ will be completely removed from the numbered list of Accredited Safe Communities.

International Conference: It is recommended that communities send at least one representative from the community to international conferences on a regular basis.



Last modified 2014-05-05 12:46 AM